A vote on the application for IFORS membership of the Colombian Association of Operational Research (ASOCIO)

IFORS BY LAWS
Requirement For Membership
Relevant Provisions of the Colombian Association of Operational Research (ASOCIO)

BY LAWS/ IFORS Comment

A society applying for membership in the Federation shall provide the Secretary with a copy of its constitution or charter and its bylaws.  If the following matters are not stated explicitly in them, the society shall provide the Secretary with a statement giving:  
1.The objectives of the society; The purposes of the association are the following:

•  Develop, improve, spread and make widely known the methods and applications of Operational Research, in any of its branches, as well as any other initiative which tends to the maximum exploitation of this area of knowledge to benefit the association.

•  Encourage the contact, collaboration and exchange among the members of the Association and national or foreign professionals who are involved in activities related to Operational Research.

•  Promote the teaching, learning, training and spreading of research in the area of Operational Research.

•  Organize and promote meetings, lectures and educational or research programs related to Operational Research.

•  Provide members with relevant information, edit and promote the publication of scientific publications and bulletins, promote national and international exchanges, promote consulting activities in the public and private sectors, encourage research and, in general, put Operational Research at the service of science and society.

2. Confirmation that membership in the society is based on such scientific and professional qualifications as it has laid down, and that membership and its privileges are in no way restricted by race, religion, color, national origin, sex, or political preference; Rights of the founding and active members:

a) Constitute the General Assembly of the Association with the right of voice and vote

b) Elect and being elected to the managing and representative positions of the Association, according to the conditions of each position.

c) Present proposals or studies to the consideration of the Board of Directors, which will decide their inclusion or rejection in the agenda of the next General Assembly.

d) Receive information about the activities of the Association.

Are obligations of the active members:

a) Attend the meetings to which they were summoned according to the Bylaws

b) Keep the Articles and Regulations of the Association.

c) Keep the resolutions adopted by the General Assemblies or by the Board of Directors of the Association, even if they didn’t attend the meeting.

d) Perform completely and thoroughly the tasks and commitments assigned to them.

e) Respect the purposes of the Association and contribute to their overall achievement, according to their aptitudes.

f) Pay the ordinary or extraordinary fees and any other economical obligations towards the Association on time.

3. The names and addresses of the officers and the persons composing the governing body together with their tenures; Executive Members

Juan G. Villegas Ramirez, President
Tel: +57 42195575
E-mail: juan.villegas@udea.edu.co
Address: Calle 70 No. 52 – 21 A. A. 1226 Medellín (Colombia) Office 21-434

Andrés Leonardo MEDAGLIA GONZÁLEZ, Vice-President
Tel:
E-mail:
Address:

Francisco Javier DÍAZ SERNA, General Secretary
Tel: +574 4255377
E-mail: javidiaz@unal.edu.co
Address: Calle 59 A N 63-20 Medellín (Colombia)

Juan Pablo FERNÁNDEZ GUTIÉRREZ, Treasurer
Tel: +216 98 280 340
E-mail: mahdi.khemakhem@gmail.com
Address: Carrera 87 N° 30 – 65 Medellín (Colombia)

4. The procedures for electing officers and members of the governing body;

 

Elections

  • The term of all elective positions will end by the second General Assembly after the election took place, except for positions elected at the first General Assembly referred to in Article 29.
  • The process of all elections will begin before the General Assembly and will be made based on a list of candidates published at least twenty days prior to it by the Board of Directors. The voting will take place in the General Assembly, and the elected candidates will be announced during it. All members of the Association are entitled to one vote, which may be delegated to other associated eligible to vote.
  • The Board will establish a maximum number of proxy votes that may represent an associate.
  • The Board of Directors announces the candidates, who have been proposed by at least five current members in all their rights.
  • The President is elected in the Regular General Assembly and from that date, his/her term begins. The term of the Vice-president coincides for a year with the one of the President. Half of the board members are renewed in every Regular General Assembly.
  • The member of the Board of Directors are elected by simple majority.
  • The election committee will be constituted two months prior to the date of the Regular General Assembly. It will consist of three current members appointed by the Board of Directors. The Election committee will be in charge of everything concerning the organization and control of the elections. They will last in these positions until the announcement of the elected candidates.
  • The Election Committee will proceed to verify the fulfilling of the statutory requirements by the candidates. Once the lists of candidates are official, they will be sent by circular to the members’ address or by e-mail at least fifteen days prior to the election day.
  • The vote will be secret. The vote can be cast personally, by letter in a sealed envelope, or by e-mail. The elections will be held the day of the Regular General Assembly.
  • The scrutiny will be publicly made at the same place where the elections were held once the term for the casting of votes is over. Once the scrutiny is finished, the Election Committee will announce the results and proceed to appoint the elected candidates.
  • All the members of the Board of Directors and of the Election Committee will perform their terms “ad honorem”.
5. The qualifications for membership, the dues, entrance fees, and any other details affecting membership; and Classif ication of Membership :

  • The Association acknowledges four types of members: founder members, active members, institutional members or sponsor members as defined in the following articles. Active members also can be permanents, students, emeritus, or honorarium.
  • Founder members

Founding members are those who signed the Constitutive Act of the Association.

  • Active Members

a) Permanent active members are those who join the Association after this action, and who possess an academic degree or higher in an area related to Operational Research, or who have the confirmed capability to carry out a competent work over at least one area of Operational Research.

b) Student active members are those who currently study a full time degree or postgraduate studies in Operational Research or other related science. The student status must be proven yearly to the Association Board of Directors, who will decide case by case if the person maintains the position of active student member, changes to permanent active member or is discarded as member of the association, respectively.

c) Emeritus active members are those founder active members or permanent active members who have been in the association for at least twenty years and who have retired from active work. All their rights and obligations of active member’s status will be preserved.

d) Honorary active members are the private individuals who have stand out in the study of sciences and who have had and outstanding performance and/or have done relevant work in any of the disciplines object of the Association. The honorary members will have the same rights as the active members, except for voting and being elected. Furthermore, they will be exempted of the paying of fees and other extraordinary contributions that could be established. They must be appointed as honorary active members by a General Assembly after being proposed by two active members with the endorsement of the Board of Directors or by the Board of Directors itself; or a number of members that represents at least one quarter of the members authorized to vote.

  • Institutional members

Will be able to be institutional members those organizations where the teaching, development and/or practice of Operational Research methods is cultivated. The institutional members will be able to sign with the Association an agreement in which the basis of possible collaboration is specified, as well as its rights and obligations. Or the institution can pay an annual fee which grants it the right to receive periodical publications and have certain number of reduced registration fees to the Association Conferences. The institutional members satisfy the fee annually stipulated according to its possible agreement with the association.

Institutional members shall be designated by the same procedure applied to the honorary members (Article 7)

  • Sponsor members

Sponsor members are people or legal entities which, without having made a scientific contribution, have applied or have done prominent services to the knowledge or development of Operational Research or another related knowledge area, and voluntarily cooperate to the maintenance of the association and the achievement of its purposes, may it be by contributing with their knowledge or experience, or by contributing financially and/or with equipment.

Sponsor members shall be designated by the same procedure applied to the honorary members (Article 7)

6. Provisions for meetings and publications
  • The Association may edit their own publications. Also, it can collaborate in publications promoted through agreements with other companies and institutions. Resources allocated each year to each of its publications, are detailed in the annual budgets of the Association.
  • The Association publishes every five years, and sends to every member a current edition of the Bylaws and a list of its members, indicating their professional activity, address and phone number made by the Secretary.
  • The Association publishes and sends to all its members a newsletter or Bulletin with relevant information. Particularly, the newsletter releases the agreements made by the Board of Directors and informs about the next professional meetings and the recent publications. The President proposes to the Board of Directors the appointing of a Newsletter Director to act during his term.
  • The Association publishes and sends to all its members one or more professional magazines which gather expository works or research within the scope of the Association, written in Spanish or English. The Board of Directors appoints the editor of every magazine, being recommended that a coeditor is also appointed. The editors and coeditors will be appointed for a term of two years, and might be renewable for two more.
  • The Secretary coordinates the edition of all the publications of the Association and is responsible for their impression and distribution. Each edition of the Bylaws has an Annex with the description of the publications of the Association.
B. A society may apply for Membership in the Federation only if no Member already exists in its country.  This provision does not apply to Kindred Societies or to Kindred Society membership in various countries.  IFORS Comment :

There is no existing member society in Colombia.